01
Different packages for DJ sets, entertainment, live music, karaoke, audio service and technical support
Sets, entertainment, technical support
Management software for DJs, entertainers and hybrid acts
BandCalendar helps DJs, entertainers, vocalists, performers and hybrid acts organize events, packages, setlists, equipment, collaborators, quotes, contracts and payments even when every booking has a different format.
In this page
- DJ, entertainment, live and technical packages in one tool
- Equipment, vehicles and logistics tracked by event
- Collaborators, substitutes, deposits and fees always clear
Common friction
What this solves
02
Equipment to remember for each venue: console, speakers, lights, microphones, cables, stands and backups
03
Setup, soundcheck, service start, special moments and teardown timings to coordinate precisely
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Collaborators, vocalists, technicians, entertainers or substitutes involved only on selected bookings
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Deposits, balance, extras, travel and fees to avoid losing across messages and scattered notes
Definition
What is DJ and entertainer management software?
DJ and entertainer management software organises service packages, bookings, quotes, contracts, setup, setlists or playlists, equipment, collaborators and payments even when every gig has a different format. It reduces reliance on messages and scattered gear lists.
Workflow
How it works in BandCalendar
1
Define the package
Use templates to describe service, duration, inclusions, extras, travel, equipment and terms.
2
Confirm with clear documents
Send quote or contract with PDF, public link and click-to-accept simple electronic signature when needed.
3
Prepare setup and setlist
Connect equipment, vehicles, playlists, event moments, timings and technical notes to the booking.
4
Coordinate collaborators
Assign vocalists, technicians, performers or substitutes with visible roles and fees.
5
Close accounts and history
Record deposit, balance, extras and fees while keeping memory of the client and format.
Connected features
The operational pieces stay connected
Templates for different packages and services
Calendar for events, rehearsals and tasks
PDF quotes, contracts and public links
Setlists, playlists and notes for event moments
Equipment inventory, vehicles and logistics
Technical documents, riders and client materials
Collaborators, roles, substitutions and availability
Payments, deposits, balances, extras and fees
Product screenshots
See the workflow in the real app
Try the workflow
Start from DJs and entertainers
Use the free plan to reproduce this workflow with your real clients, events, documents and collaborators.
Start by setting up
- Define the package
- Confirm with clear documents
- Prepare setup and setlist
Internal links
Continue exploring
Documents and media
Organize PDFs, riders, contracts, quotes, images, audio, video, versions and public links in a cloud archive connected to clients, events, collaborators, lineups and projects, with contextual upload dialogs, PWA offline and controlled collaborator visibility on the event.
Collaborators and lineups
Manage the band's real lineup: core musicians, substitutes, extra collaborators, roles, instruments, lineups, projects, linked events, payments, documents and different team permissions.
Fees and Finances
Track event money on two clear layers: client collections and customer refunds (commercial documents and the Finances tab), and collaborator fees with advances, line items, withholding and expense reimbursements. Summaries by period, event or musician.
Event calendar
An operational calendar for musicians and bands that connects sales pipeline, clients, gigs, rehearsals, tasks, reminders, lineups, documents, Excel export and personal Google Calendar and Apple Calendar/iCloud sync.
Quotes and contracts
Create professional quotes and contracts for music services from separate content and layout templates, with rich text editing, preview-consistent PDFs, services and expense reimbursements, online quote acceptance, public links and click-to-accept simple electronic signature without a client account.
Setlists and repertoires
Organize repertoires, song catalog, keys, notes, total duration, event setlists, song requests from the audience or client, exports and public shares in a workflow connected to events.
FAQ
Questions before starting
Can I manage different packages?
Yes. Quote templates let you save different content, price items and terms for DJ sets, entertainment, live music, karaoke or technical service.
Can I track equipment?
Yes. Equipment and vehicles can be associated with events, so you know what to bring to each venue.
Is it suitable for occasional collaborators?
Yes. You can record collaborators, roles, fees and advances for each event, even if some people work only on specific bookings.
Can I save technical notes and setup times?
Yes. Each event can contain timings, logistics notes, technical documents, setup details and venue references.
Can I send quotes and contracts from my phone?
Yes. BandCalendar is a web app/PWA: you can generate public links and send documents by WhatsApp or email.
Can I track extras and final balance?
Yes. You can record received payments, remaining balance, agreed extras and collaborator fees.
Keep exploring before you start
Compare related workflows, then open the free plan when you are ready to test it on a real booking.