Management software for musicians, bands and entertainment agencies
Your events under control
Manage multi-user teams, lineups, projects, events, clients, setlists, contracts and quotes in one place.
All connected, all in one place.
Everything you need, nothing extra
We designed BandCalendar for the real needs of musicians, bands and live-entertainment organisations. Less time on administration, more time for music and events.
Calendar
Add events, rehearsals, activities and reminders. Receive email and push notifications for important deadlines.
Event management
Link every gig to clients, formations, setlists and equipment. Manage contracts, payments and nearby accommodations in one tab.
Clients and CRM
Follow every deal with the Kanban pipeline, sort contacts by category and import the clients you already have from CSV or Excel.
Emails and client mailbox
Write to clients from the app and find emails and replies on their page. Send to several clients, schedule the send, connect your own mailbox.
Quotes & contracts
Create and send quotes and contracts, then collect client approval with a click-to-accept simple electronic signature. Build your own templates to speed up your workflow.
Tasks, rehearsals and reminders
Assign to-dos with due dates and checklists, schedule rehearsals with the WhatsApp availability poll and let it remind you.
Formations & collaborators
Manage collaborators, numerous lineups and projects with multi-user teams, roles and granular permissions.
Setlists & repertoires
Reorder your setlist with drag & drop and send your full repertoire to the client so they can pick their favourite songs.
Payments & fees
Track client payments and musician fees. Everything under control.
Documents & media
Upload sheet music, technical riders, photos, videos. All organized by event.
Vehicles & equipment
Inventory of instruments, PA, lights, vehicles. Always know what to bring and where.
Team, roles and permissions
Invite members and decide what each one sees: custom roles, per-area permissions and visibility limited to their own dates.
Data backup and archive
Download a backup to go back after a mistake, or a full archive with documents, photos and emails to browse offline.
Google and Apple Calendar
Each member connects their own calendar: events reach Google, Apple and iCloud and personal items stay private.
Mobile PWA
Works like a native app on your phone. Access your management tool from anywhere.
Built for those who perform live
We're not a generic project manager: we connect the real work of musicians, bands, entertainment agencies and live-entertainment companies.
Wedding Band
Manage all your weddings without stress. Let clients choose the setlist, get the contract signed in one click, create templates for recurring documents and manage every event detail.
Concert Band
Manage your technical inventory and logistics for large gigs and outdoor concerts. Get automatic distance and fuel consumption calculations. Create graphic templates for contracts or technical riders to send to the audio service.
Freelance musician
Keep track of your gigs, documents and earnings. Organize all your music files in one place — from sheet music to setlists, from contracts to audio files. Professional, even as a soloist.
Entertainment agencies
Coordinate several artists, lineups and projects with a multi-user team. Each contact sees only what concerns them, while clients, contracts, income and fees stay in one place.
Everything under control
Discover BandCalendar's key features for organizing your music at its best, saving precious time on logistics.
Flexible formation and project management
Organize musicians into formations and projects, associate a musical project with one or more formations, and link both to events to track who plays, with which project, and for which event.
- Associate documents, photos and events to formations and projects
- Add external collaborators to the musical formation
- Assign custom fees
Custom setlists
Send your entire repertoire to the client with one click. They get a dedicated link where they can select the songs for the evening, highlight them with custom colours and add their own notes.
- The client adds custom legends, notes on individual songs and submits their final choices with a tap
- Receive the full commented list directly in your management tool
- Generate the final setlist with one click, reorder songs with drag & drop and link it to one or more events
Online approvals & advanced templates
Forget printers and scanners. Create custom quotes and contracts and send the client a link for approval with a simple electronic signature.
- Click-to-accept simple electronic signature for quotes and contracts: signer name, explicit consent, version and evidence are tracked
- Two-level templates: easily separate default text from graphic layouts, to instantly adapt to weddings, concerts or private parties
- Dual powerful editor: use the content editor with dynamic tags (name, date, venue) and leverage the Canva-style graphic editor to modify logos, layouts and tables
Client management with Kanban view
Keep your commercial pipeline in check from first contact to completed event. Visually organize clients so you never miss a booking opportunity.
- Easily move clients between stages (Lead, Negotiating, Active, Follow up) by dragging the cards
- Update status, edit data or add tags with convenient inline editing directly on the board
- Create complete profiles indicating client type, partner name, source (how they found us) and add descriptive notes for any occasion
Client emails, without leaving the app
Write from an event, a quote or a contract and find every email, with the replies of the client, on their page. The team mailbox shows inbox, unread messages and conversations.
- Every conversation is linked to the client and to their event, quote or contract: nobody has to ask «what did we write to them?» any more
- Send the same message to several clients, schedule the send and let a thank-you email leave by itself after the gig
- Connect the team mailbox and write from your own address: what you exchange with clients is saved on their pages
Clear pricing, no surprises
Choose the right plan for your operation. Purchase subscriptions with PayPal or Stripe and change plans whenever needed.
Free
Try with no time limit
- Team members: 2
- Events/year: 18
- Formations: 1
- Projects: 2
- Collaborators: 5
- Setlists: 18
- Repertoires: 2
- Vehicles: 1
- Equipment: 20
- Service templates: 3
- Services per event: 5
- Fees
- Payments and refunds
- Quote document VAT
- Event commercial summary
- Managed VAT defaults and overrides
- Advanced event finance
- Song sharing
- Google Calendar sync
- Replies from clients and collaborators saved in their record
- Scheduled emails, reminders and copies
- Email to multiple clients and collaborators
- Automatic email after the event
- Connected mailbox (Send from your domain)
- Email support
Basic
For bands getting started
- Team members: 3
- Events/year: 40
- Formations: 3
- Projects: 15
- Collaborators: 20
- Setlists: 150
- Repertoires: 20
- Vehicles: 3
- Equipment: 60
- Service templates: 30
- Services per event: Unlimited
- Fees
- Payments and refunds
- Quote document VAT
- Event commercial summary
- Managed VAT defaults and overrides
- Advanced event finance
- Song sharing
- Google Calendar sync
- Replies from clients and collaborators saved in their record
- Scheduled emails, reminders and copies
- Email to multiple clients and collaborators: 25 per send, 50 a month
- Automatic email after the event
- Connected mailbox (Send from your domain)
- Email support
Pro
The best choice
- Team members: 10
- Events/year: Unlimited
- Formations: 10
- Projects: 50
- Collaborators: 50
- Setlists: Unlimited
- Repertoires: 70
- Vehicles: 10
- Equipment: 400
- Service templates: 150
- Services per event: Unlimited
- Fees
- Payments and refunds
- Quote document VAT
- Event commercial summary
- Managed VAT defaults and overrides
- Advanced event finance
- Song sharing
- Google Calendar sync
- Replies from clients and collaborators saved in their record
- Scheduled emails, reminders and copies
- Email to multiple clients and collaborators: 50 per send, 150 a month
- Automatic email after the event
- Connected mailbox (Send from your domain)
- Email support
Business
For structured organizations
- Team members: 30
- Events/year: Unlimited
- Formations: 100
- Projects: 500
- Collaborators: 500
- Setlists: Unlimited
- Repertoires: 600
- Vehicles: 50
- Equipment: 1500
- Service templates: Unlimited
- Services per event: Unlimited
- Fees
- Payments and refunds
- Quote document VAT
- Event commercial summary
- Managed VAT defaults and overrides
- Advanced event finance
- Song sharing
- Google Calendar sync
- Replies from clients and collaborators saved in their record
- Scheduled emails, reminders and copies
- Email to multiple clients and collaborators: 100 per send, 400 a month
- Automatic email after the event
- Connected mailbox (Send from your domain)
- Email support
Forget the chaos.
Just remember the music.
Organize your band professionally. Free to start, no credit card required.