01
Technical files scattered across personal clouds, chats, computers and expired links
Operational archive
Documents and media for bands and musicians
Organize PDFs, riders, contracts, quotes, images, audio, video, versions and public links in a cloud archive connected to clients, events, collaborators, lineups and projects, with contextual upload dialogs, PWA offline and controlled collaborator visibility on the event.
In this page
- Cloud archive with folders and categories
- Upload in a dialog without leaving the archive
- Public links, PWA offline and collaborator visibility on the event
Common friction
What this solves
02
Old versions of riders, contracts, quotes or technical sheets sent by mistake
03
Photos, demos, videos and promotional documents hard to find when replying to a client
04
Documents linked to events, clients or collaborators not visible from the operational context
05
Public shares not tracked and hard to revoke or update
Definition
What is a document archive for bands and musicians?
A document archive for bands and musicians centralises PDFs, riders, media and versions and links them to events, clients and collaborators. In BandCalendar you can upload in context, share with public links, save offline in the PWA and expose only operational event files to collaborators.
Workflow
How it works in BandCalendar
1
Upload in a contextual dialog
From Upload you open a dialog (you stay in the archive): file, category, version label, notes and event or client associations.
2
Maintain versions
Update a document without losing history so the team uses recognizable, up-to-date versions.
3
Connect to work
Link files to events, clients, collaborators, lineups and projects to find them from the right context.
4
Check previews and offline
Thumbnails and previews help distinguish files; in the PWA you can mark documents or folders for offline availability.
5
Share with control
Generate public links (duration and password from detail when needed) and, on the event, choose which operational files collaborators can see.
Connected features
The operational pieces stay connected
Immediate dialog upload with plan-based quota
Default and custom categories
File versions and history
Previews, thumbnails and metadata
Associations with clients, events, projects, lineups and collaborators
Documents, Media and Other files sections
Tokenized public links (duration/password) and download
PWA offline and collaborator visibility on the event
Files of deleted documents kept for 30 days for a possible restore
Downloadable full archive with all documents and their versions
Product screenshots
See the feature in the real app
Try the workflow
Start from Documents and media
Use the free plan to reproduce this workflow with your real clients, events, documents and collaborators.
Start by setting up
- Upload in a contextual dialog
- Maintain versions
- Connect to work
Internal links
Continue exploring
Quotes and contracts
Create professional quotes and contracts for music services from separate content and layout templates, with rich text editing, preview-consistent PDFs, services and expense reimbursements, online quote acceptance, public links and click-to-accept simple electronic signature without a client account.
Wedding bands
BandCalendar helps wedding bands and live musicians turn inquiries, quotes, contracts, repertoires, setlists, logistics and payments into one workflow that the whole team can use before, during and after the event.
Private events
BandCalendar helps musicians, bands and small ensembles manage private parties, corporate events, receptions and custom bookings with clients, quotes, contracts, timings, venues, documents and payments always connected.
Concert bands
BandCalendar helps concert bands, tribute bands, entertainment agencies, promoters and live-entertainment companies manage gigs, tours, venues, changing lineups, setlists, technical documents, logistics, fees and reimbursements in one workspace.
Event calendar
An operational calendar for musicians and bands that connects sales pipeline, clients, gigs, rehearsals, tasks, reminders, lineups, documents, Excel export and personal Google Calendar and Apple Calendar/iCloud sync.
Setlists and repertoires
Organize repertoires, song catalog, keys, notes, total duration, event setlists, song requests from the audience or client, exports and public shares in a workflow connected to events.
Data backup and archive
Two separate tools: the data backup, to go back after a mistake with a restore guided by a preview, and the full archive with files, a ZIP with data, documents, photos and emails to browse in the browser, even offline and without BandCalendar.
FAQ
Questions before starting
What files can I upload?
There are no application-level format limits: you can archive documents, images, audio, video and other files within plan quota.
Can I have different versions?
Yes. Documents support versioning to keep history and current files.
Can I share a document?
Yes. You can generate tokenized public links; from the detail you can set duration and, if needed, a password.
Can I link a document to an event?
Yes. Files can be associated with events, clients, collaborators, lineups and projects; on the event you choose collaborator visibility only for operational files.
Do quotes and contracts end up in the archive?
Yes. Generated PDF versions can be saved and viewed as linked documents.
Can I use them offline?
Yes, in the PWA: you can mark documents or categories for offline viewing of what has already been saved locally.
Can I download all my documents together?
Yes. From Settings → Backup the «Full archive with files» is a ZIP with the documents in all their versions, the photos and pages to browse offline.
Keep exploring before you start
Compare related workflows, then open the free plan when you are ready to test it on a real booking.