Client CRM and emails from the app, PDF quotes, contracts with click-to-accept simple electronic signature, event calendar, tasks and rehearsals, setlists and repertoires, Finances and musician fees, documents, collaborators, team permissions, logistics, data backup and mobile PWA: every area works with the others, from first contact to settlement.
Guided choice
Start from the operational piece you care about. Each page covers friction, workflow, features and FAQs; Solutions show the same product by profile (wedding band, DJ, agency…).
Directory, Kanban pipeline, categories and import from Excel.
Client CRM and pipelineConversations, team mailbox, sends to several clients and connected mailbox.
Client emails and mailboxQuotes, contracts, versions, acceptance and signature.
Band quotes and contractsEvents, rehearsals, tasks, export and Google/Apple sync.
Musician event calendarClient, services, finances, logistics, setlists and team.
Full event recordRepertoires, songs, client requests and exports.
Band setlists and repertoiresCollections, event Finances, fees and advances.
Fees and event FinancesCollaborators, lineups, roles and permissions.
Collaborators and lineupsDocuments, media, versions and public links.
Documents and media archiveVehicles, equipment, sets and availability.
Band vehicles and equipmentInstall, push and on-the-go use.
BandCalendar mobile PWAKanban tasks, rehearsals, reminders and WhatsApp poll.
Tasks, rehearsals and remindersInvitations, roles, per-area permissions and data visibility.
Multi-user team and permissionsBackup, restore and full archive with files.
Backup, restore and archive
Professional documents
Create professional quotes and contracts for music services from separate content and layout templates, with rich text editing, preview-consistent PDFs, services and expense reimbursements, online quote acceptance, public links and click-to-accept simple electronic signature without a client account.
Gigs, rehearsals, tasks
An operational calendar for musicians and bands that connects sales pipeline, clients, gigs, rehearsals, tasks, reminders, lineups, documents, Excel export and personal Google Calendar and Apple Calendar/iCloud sync.
Songs, order, requests
Organize repertoires, song catalog, keys, notes, total duration, event setlists, song requests from the audience or client, exports and public shares in a workflow connected to events.
Event finances
Track event money on two clear layers: client collections and customer refunds (commercial documents and the Finances tab), and collaborator fees with advances, line items, withholding and expense reimbursements. Summaries by period, event or musician.
Operational archive
Organize PDFs, riders, contracts, quotes, images, audio, video, versions and public links in a cloud archive connected to clients, events, collaborators, lineups and projects, with contextual upload dialogs, PWA offline and controlled collaborator visibility on the event.
Team and lineup
Manage the band's real lineup: core musicians, substitutes, extra collaborators, roles, instruments, lineups, projects, linked events, payments, documents and different team permissions.
Every gig under control
Every BandCalendar event is a full operational record: client, commercial overview, services and programme, lineups and notifications, documents, Finances, to-dos, setlists, logistics, food and accommodation, notes and history.
Logistics and inventory
Keep the inventory of PA systems, lights, instruments, vans and cars in one place. Assign vehicles and equipment to events, create preset sets for recurring configurations and always know what to bring, who drives and what's where.
On your phone, anywhere
BandCalendar installs as a PWA on iPhone and Android without stores: home-screen icon, push notifications, documents you can save offline, and operational access to the management tool on the go, with a touch-optimised interface.
From first contact to the gig
Client directory with a Kanban sales pipeline, custom categories, additional contacts, statistics and import from CSV or Excel. Each client page gathers the events, quotes, contracts, documents and emails of that client, with email and WhatsApp actions in context.
Write and reply from the app
Write to clients from an event, a quote, a contract or the client page and find every email, with the replies, in the conversation of that client. The team mailbox has an inbox, unread messages and search; you can send to several clients at once, schedule a send and connect your own mailbox to write from your address.
Who does what, by when
The To-do area brings together Kanban tasks, rehearsals and reminders: priorities, due dates, assignees, checklists, comments and recurrences, linked to clients, events, projects and lineups. Rehearsals have place, times and participants; to pick the date there is the WhatsApp availability poll.
Everyone sees what they need
Invite members to the team and decide what they can see and do: default and custom roles with per-area permissions, visibility that can be limited to linked data and to the relevant lineups. The same account can belong to several teams and switch between them.
Your data stays yours
Two separate tools: the data backup, to go back after a mistake with a restore guided by a preview, and the full archive with files, a ZIP with data, documents, photos and emails to browse in the browser, even offline and without BandCalendar.
Pick the page closest to your work, then follow the connected features and guides.