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Gig details scattered across chats, emails, spreadsheets and personal calendars
Gigs, tours, lineups and venues
Tour and gig management software for concert and tribute bands
BandCalendar helps concert bands, tribute bands, entertainment agencies, promoters and live-entertainment companies manage gigs, tours, venues, changing lineups, setlists, technical documents, logistics, fees and reimbursements in one workspace.
In this page
- Plan gigs, rehearsals, tours and seasons
- Keep lineups, setlists, venues and technical documents connected
- Track fees, advances, reimbursements and musician payments
Common friction
What this solves
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Different lineups depending on the date, venue, budget or musician availability
03
Setlists, technical riders and stage plans shared in outdated or duplicate versions
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Fees, advances, reimbursements and musician payments reconstructed after every show
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Bands, agencies and promoters coordinating people, vehicles, equipment and timings in separate tools
Definition
What is band management software?
Band management software keeps gigs, venues, lineups, setlists, documents, logistics and payments in one shared workspace. It helps bands, entertainment agencies, promoters and live-entertainment companies replace disconnected chats, spreadsheets, calendars and folders with a structured operational workflow.
Workflow
How it works in BandCalendar
1
Plan the tour or season
Group gigs, repertoires, lineups, documents and tasks in the same project.
2
Prepare each gig
Connect the venue or client, address, timings, fee, logistics notes and technical documents.
3
Confirm the lineup
Assign musicians, substitutes, roles and individual fees for that specific date.
4
Build the setlist and organise logistics
Prepare the songs, then assign vehicles, equipment and responsibilities for the show.
5
Close income and musician fees
Record received payments, advances, reimbursements and collaborator fees after the gig.
Connected features
The operational pieces stay connected
Projects for tours, seasons and tribute shows
Calendar for gigs, rehearsals and tasks
Variable lineups and substitute collaborators
Repertoires and setlists for each gig
Technical documents, riders and linked materials
Vehicles, equipment and event logistics
Fees, reimbursements and payments by musician
Google Calendar sync on enabled plans
Product screenshots
See the workflow in the real app
Try the workflow
Start from Concert bands
Use the free plan to reproduce this workflow with your real clients, events, documents and collaborators.
Start by setting up
- Plan the tour or season
- Prepare each gig
- Confirm the lineup
Internal links
Continue exploring
Entertainment agencies
BandCalendar helps entertainment agencies, live-entertainment companies and organizations coordinating many performers manage numerous lineups and projects, clients, events, documents and finances through a multi-user team with granular permissions.
Event calendar
An operational calendar for musicians and bands that connects sales pipeline, clients, gigs, rehearsals, tasks, reminders, lineups, documents, Excel export and personal Google Calendar and Apple Calendar/iCloud sync.
Setlists and repertoires
Organize repertoires, song catalog, keys, notes, total duration, event setlists, song requests from the audience or client, exports and public shares in a workflow connected to events.
Collaborators and lineups
Manage the band's real lineup: core musicians, substitutes, extra collaborators, roles, instruments, lineups, projects, linked events, payments, documents and different team permissions.
Fees and Finances
Track event money on two clear layers: client collections and customer refunds (commercial documents and the Finances tab), and collaborator fees with advances, line items, withholding and expense reimbursements. Summaries by period, event or musician.
Documents and media
Organize PDFs, riders, contracts, quotes, images, audio, video, versions and public links in a cloud archive connected to clients, events, collaborators, lineups and projects, with contextual upload dialogs, PWA offline and controlled collaborator visibility on the event.
Quotes and contracts
Create professional quotes and contracts for music services from separate content and layout templates, with rich text editing, preview-consistent PDFs, services and expense reimbursements, online quote acceptance, public links and click-to-accept simple electronic signature without a client account.
Vehicles and equipment
Keep the inventory of PA systems, lights, instruments, vans and cars in one place. Assign vehicles and equipment to events, create preset sets for recurring configurations and always know what to bring, who drives and what's where.
FAQ
Questions before starting
Can I manage multiple bands, projects and lineups?
Yes. Bands, entertainment agencies and live-entertainment companies can use Projects and Formations to organise different bands, tours, tribute shows, productions and lineups in the same workspace.
Can lineups change by gig?
Yes. Each event can have its own lineup, collaborators, roles and payments while keeping the project history organized.
Can I prepare different setlists for venues and public squares?
Yes. You can start from repertoires, create event setlists and adapt them to duration, audience, location or client requests.
Where do I store riders, stage plans and technical documents?
You can upload them to the document archive and link them to events, projects, lineups or clients so the team can find them.
Can I export or sync dates?
Yes. The calendar supports exports and Google Calendar sync on enabled plans.
Can I track fees and reimbursements?
Yes. You can record income, advances, reimbursements and collaborator fees, with payment status for each event.
Does BandCalendar build or manage a band website?
No. BandCalendar is an operational management platform for gigs, lineups, setlists, documents, logistics and payments. It does not build or host promotional band websites.
Keep exploring before you start
Compare related workflows, then open the free plan when you are ready to test it on a real booking.