01
A wrong import or an accidental deletion with no way to go back
Your data stays yours
Data backup and archive for bands and musicians
Two separate tools: the data backup, to go back after a mistake with a restore guided by a preview, and the full archive with files, a ZIP with data, documents, photos and emails to browse in the browser, even offline and without BandCalendar.
In this page
- Data backup with a preview before the restore
- ZIP archive with files and emails, browsable offline
- Files of deleted documents kept for 30 days
Common friction
What this solves
02
The fear of being tied to a piece of software without being able to take your data away
03
Contracts, quotes and riders needed even when there is no connection
04
A finished season to file away together with its documents
05
Exports that hold the data but not the files they refer to
Definition
What is the difference between a backup and a data export?
A backup is for going back: it is a snapshot of the data that the program reads back to restore it. An export is for taking the data out, to read and keep it. BandCalendar offers both: the data backup, which the owner restores on the same team after a preview, and the full archive, a ZIP with data, files and emails that opens in the browser without the app.
Workflow
How it works in BandCalendar
1
Download the backup
From Settings → Backup you download the snapshot of the team data before a delicate operation, such as an import or a clean-up, or at regular intervals.
2
Check the preview
To restore, choose the file: BandCalendar shows version, date, team, record counts and warnings about what would be lost, without writing anything.
3
Restore
The owner confirms the same file and the team goes back to how it was that day. Links already sent to clients keep working and emails stay where they are.
4
Download the full archive
When you want your own copy, you download a ZIP with pages to browse, documents in all their versions, photos and emails in .eml format.
5
Browse offline
Open index.html from your computer: events, clients, quotes, contracts and documents are linked to each other and to their files.
Connected features
The operational pieces stay connected
Team data backup in a compressed file
Mandatory preview with counts and warnings before the restore
Restore reserved for the owner, on the same team
Client links and emails preserved after a restore
Files of deleted documents kept for 30 days
Full ZIP archive with pages browsable offline
Documents in all their versions, photos and .eml emails in the archive
Dedicated Backup permission, assignable to roles
Product screenshots
See the feature in the real app
Try the workflow
Start from Data backup and archive
Use the free plan to reproduce this workflow with your real clients, events, documents and collaborators.
Start by setting up
- Download the backup
- Check the preview
- Restore
Internal links
Continue exploring
Documents and media
Organize PDFs, riders, contracts, quotes, images, audio, video, versions and public links in a cloud archive connected to clients, events, collaborators, lineups and projects, with contextual upload dialogs, PWA offline and controlled collaborator visibility on the event.
Team, roles and permissions
Invite members to the team and decide what they can see and do: default and custom roles with per-area permissions, visibility that can be limited to linked data and to the relevant lineups. The same account can belong to several teams and switch between them.
Emails and client mailbox
Write to clients from an event, a quote, a contract or the client page and find every email, with the replies, in the conversation of that client. The team mailbox has an inbox, unread messages and search; you can send to several clients at once, schedule a send and connect your own mailbox to write from your address.
Client CRM
Client directory with a Kanban sales pipeline, custom categories, additional contacts, statistics and import from CSV or Excel. Each client page gathers the events, quotes, contracts, documents and emails of that client, with email and WhatsApp actions in context.
Entertainment agencies
BandCalendar helps entertainment agencies, live-entertainment companies and organizations coordinating many performers manage numerous lineups and projects, clients, events, documents and finances through a multi-user team with granular permissions.
Mobile app (PWA)
BandCalendar installs as a PWA on iPhone and Android without stores: home-screen icon, push notifications, documents you can save offline, and operational access to the management tool on the go, with a touch-optimised interface.
FAQ
Questions before starting
Can I export all my data?
Yes. From Settings → Backup you download the data backup or the full archive with files: a ZIP with pages to browse, documents, photos and emails, which opens without BandCalendar.
What is the data backup for?
For going back. It is a snapshot of the team data that the owner can restore on the same team, for example after a wrong import or an accidental deletion.
Does the backup include the uploaded files?
It holds the data and the references to the files, not the files. To get documents, photos and emails too there is the full archive with files.
What happens to the files if I delete a document?
The file is no longer visible to anyone and is kept for 30 days: if within that time you restore a backup that contains it, it is linked to its document again. Then it is deleted for good.
Who can download and who can restore?
Whoever has the Backup permission downloads; among the default roles, owner and Admin have it. The restore is reserved for the team owner.
Does a restore delete the emails exchanged with clients?
No. Emails are not part of the backup and a restore leaves them where they are; the preview warns if something would be lost because its client is not in the file.
Keep exploring before you start
Compare related workflows, then open the free plan when you are ready to test it on a real booking.